Email signature management
Standardize email
signatures across all devices
Update your entire team's signature without touching a single device. Control design, data and banners from one dashboard.
Ready to
standardize?
Fill in the form and a specialist will get in touch to understand your operation and present the best solution.
Talk to a specialist
Manage everything from
a single dashboard
A visual, intuitive dashboard. Any change — logo, banner, legal disclaimer — is instantly applied to every user on any device.
Click analytics
Track how many times each link in the signature is clicked. Real data for real decisions.
Auto-populated data
Name, title, phone and photo are pulled from the directory. Zero manual work.
Multiple simultaneous campaigns
Create as many templates as you need. Activate and deactivate campaigns by department, branch or period.
Problems that slow you down
Every minute wasted manually swapping signatures costs credibility and business opportunities.
Broken images
Logos and banners that don't load in emails. Your brand looks unprofessional before the client reads a single line.
Endless tutorials
Hours recording videos teaching each employee how to paste HTML into Outlook. And nobody follows them.
Distorted logos
Every user resizes differently. The result: pixelated images and wrong proportions.
Outdated job titles
The employee changed departments months ago, but the signature still shows the old title.
No visibility
You have no idea what's going out from your domain. Zero control over outgoing email content.
Credibility at risk
Every poorly formatted email is a lost business opportunity. First impressions don't get a replay.
Works on any device
Every email goes out with a consistent signature — images that load instantly, trackable links and auto-populated data. No plugins, no local installation.
Desktop & Web
Outlook, OWA and any browser-based email client.
Tablet
Responsive layout that adapts perfectly to the screen.
Smartphone
Emails are automatically signed, even from mobile.
Everything you need,
nothing you don't
Built for teams that manage email signatures at scale.
Dynamic banners
Schedule banners by date or segment. They rotate automatically with no action needed from end users.
OAuth 2.0 security
Connection with minimal, auditable permissions. Data stored in ISO 27001 certified data centers.
Multi-language support
Set rules by recipient or sender language. The system applies the correct template automatically.
Automatic disclaimers
Insert legal notices, GDPR/LGPD and confidentiality clauses with dynamic fields.
Unlimited templates
Create as many templates as you need. Organize by campaign, branch, brand or role and activate on demand.
Multiple domains
Each domain with independent or inherited rules, logos and disclaimers.
Official Microsoft Partner. Same-day deployment.
Your brand deserves
consistency in every email
Stop wasting time on manual adjustments. Standardize your entire team's signatures with one click.
Talk to a specialistFrequently asked questions
Yes. The signature can be applied either server-side or locally, ensuring consistency across Outlook Web, desktop and mobile apps.
No. All processing happens in the cloud. A one-time setup in your Microsoft 365 tenant is all that's needed.
Absolutely. Create rules based on groups (HR, Sales, IT, etc.) and apply specific templates automatically.
The solution supports Microsoft environments: Exchange Server, Exchange Online and Microsoft Office 365.
Yes. You schedule banners by date or segment and they rotate automatically with no action needed from end users.
Yes. Emails are automatically signed regardless of the device used to send them.
After saving and publishing, the new signature is applied within minutes for all subsequent emails.
Yes. The connection uses OAuth 2.0 with minimal, auditable permissions. Data remains in ISO 27001 certified data centers.
Yes. Dynamic text fields are available for inserting regulatory notices, GDPR/LGPD and confidentiality clauses automatically.
It does. Each domain can have independent or inherited rules, logos and disclaimers.
Technology Partners
Certified partners of the leading manufacturers in the global IT market.
Two decades
of expertise
Since 2002, we have served companies with demanding availability and complexity requirements. Operating as Hands4IT since 2013, our professionals have built deep technical expertise in physical data centers and public cloud.
Operating since 2002 in critical, high-complexity corporate environments.
Mid-size and large companies trusting Hands4IT every day.
Uninterrupted monitoring and support, 365 days a year.
Immutable backup isn't optional — it's your business's last line of defense.
To deliver IT professionals an easy, secure and smart solution — being remembered as a trusted partner, enabler and facilitator of our clients' businesses.